Communication for online business with SmarterTools

The first most important task in business is the need for the seller to communicate with its prospects. Without any communication between the two party, there would be no understanding between them and a business deal could not possibly happen. That’s just common sense with all relationships that requires communication. But what’s important is to create an effective and strong communication system for business.

One that would manage your business communication and give you the control of globalized usage and at the same time provide thorough report would be an ideal communication tool.  Email system is one of the most prominent method for business communication. When considering over such important communication tool, there are a few important things to look out when choosing one. It should be accessible and transferable to other mainstream webmail such as Gmail, Hotmail, Yahoo and Windows Live.

This migration option allows the user to easily access, view and sends out their emails conveniently at anytime from these channels of webmail. As email are often saved for reference purposes, you may find yourself to have emails that have been accumulated for more than a year. Having an email system that provides a full archiving system helps to save the trouble to search through thousands of emails.

But today, we need more things to communicate and understand our prospects and clients, we need not only for ourselves, but also our website. That’s when SEO comes into play. Having the right SEO tools is essential to every business that relies on their website. That’s why, a powerful blend of communication tool is required to achieve a continuous business success. SmarterTools is one of the reputable company that provides such all these important features of an email.

You can enjoy the benefits of these features with Webserver.com.my who is the partner of SmarterTools

How to prevent emails from going into spam folder

There are approx 60 billions of emails transfer daily. About 90% of the billions are spam that includes 64% of spam server from Taiwan and 23% in the US. Email service providers are battling for new ways to deal with spam and legitimate emails more effectively.

Apart from the standard procedure to automatically filters spam emails, you may find your wanted emails or important emails that you sent out to be blocked by the provider and only to find it in the spam folder. As an average businessperson who receives about 25 emails daily on average, some wanted emails might accidentally be trashed out with other spam emails. That moment could sometimes trigger some understandable compulsion to throw some foul words at the computer.

Nonetheless, most email systems have been effective in its own ways to prevent daily spam email that you find annoying. So its guilt for being paranoid over every emails should be forgiven. On the other hand, you can also take some precaution or do some planning to ensure your wanted emails to reach your inbox safely or to reach your recipient’s inbox safely.

Turn off Spam filter.

There are a lots of hypocritical spam filters that are available on the market. Some that claimed to protect clients eventually spam them with their own advertisements or worst selling their database to a third party company. Despite that, there are many genuine ones that if worthy trying. Turning off the spam filters may help you momentarily to receive a specific email at a specific moment and you may turn it on again any sooner.

Scan your attachment

Most email providers have a built-in anti-virus, that means it becomes more sensitive with the content of your attachment. So be sure to scan the attachment yourself before attaching it to the email. Execution files format are more suspicion to anti-virus as most viruses e.g Wormholes and Trojans are created in such format. Try shrinking the file size too if possible and put it in a ZIP file.

Your highly graphic email is ugly

No, probably not because of this as email software does not have wisdom for a taste of design, but emails with graphic oriented are more likely to be mark as spam than emails that contain text as most graphic based emails are categorized as advertisement – spam.

Manual white listing

Another way to prevent wanted emails to go into a spam folder is to perform a manual white-list for the sender. This can be done easily through a few steps of setting the rules in your email services. Other email providers such as Webserver that offers Smartermail email service provides additional service to fulfill clients’ requests through a simple phone call to perform the white listing.

“Mark as not junk”

You’ve probably seen this similar sign many where similar, that by click at it, you instantly white-list the email and puts it back to the inbox. It’s a direct way, but may not be effective, as you would need to do it from time to time in your spam folder digging out your wanted email.

Add as friend

Another more effective way is to add your sender as a friend in your contact list before receiving it. That way, you’d be sure to receive the email from the sender.

Removing sensitive keywords

Some email software have message rules that sets specific keywords on the subject and body message to be marked automatically as a spam email. On the other hand, you can remove unwanted keywords or arrange wanted keywords in advance to have it in the inbox folder of your choice.

Reputation of IP

Aside from the above, it is important to understand that the prevention for emails to reach the spam folder should be done by two parties – sender and recipient. Both parties need to ensure the criteria above to make sure the prevention successful.  For that reason, it is also important to ensure that the IP address of the sender is not blacklisted. If your email is hosted in a large shared environment, your IP address can be on risk as you may suffer the same fate from those accounts who have been banned by email service. To avoid this, use a dedicated server.

Webserver.com.my Partners With Smartertools

Kuala Lumpur, August 12 – Web hosting provider a href=http://www.webserver.com.myWebserver.com.my/a is proud to announce a partnership with a href=http://www.smartertools.com target=_blankSmarterTools Inc/a, to provide customers with communication software services at no cost.

Webserver.com.my said that this collaboration is formed to provide customers an effective and feature rich application software (SmarterMail, SmarterTrack, and SmarterStats) to enhance their business communications.

”After providing SmarterTools’ products to our customers for more than three years, we found Smartertools to be the user-friendliest product, so we’ve decided to explore a new partnership with Smartertool to bring more enhancements of our services to customers.” said Alfred Lim, chief executive officer of a href=http://www.webserver.com.myWebserver.com.my/a.

Alfred also highlighted among the new features that would enhance users’ experiences in the Smartermail 6.x include the new antispam measures, enhanced outlook synchronization, microsoft exchange ActiveSync Add-on, improved message archiving, improved mailing lists and more. (Visit a href=http://http://www.smartertools.com/SmarterMail/WhyUpgrade.aspx target=_blankhttp://www.smartertools.com/SmarterMail/WhyUpgrade.aspx/a)

The three SmarterTool software services (SmarterMail, SmarterTrack, and SmarterStats) is a rich-feature application of mail service, interactive functionality and analytical tool that provides detailed statistics, all at no cost when purchase any of the web hosting packages from Webserver.com.my.

The SmarterTool software services are business communication tools suitable for small to medium sized firm.

For more info, please visit a href=http://www.webserver.com.myhttp://www.webserver.com.my/a or a href=http://www.smartertools.comhttp://www.smartertools.com/a.

strongAbout SmarterTools Inc/strong

SmarterTools is an information technology (IT) management software company that builds applications to simplify and automate the day-to-day operation of business. With a diverse product line, SmarterTools has targeted various small businesses, web hosts and internet service providers and has grown its install base with customers in over 100 countries. SmarterTools was founded in 2003 and is headquartered in Phoenix, Arizona.  strong/strong

strongAbout WebServer.com.my/strong

Since 1998, WebServer.com.my has been offering consistent, reliable and responsive web hosting and Internet solutions. Its services ranging from web hosting and end-to-end Internet solutions from basic domain registration to the last mile of application support. a style=text-decoration:none; title=back links href=http://www.backlcheck.xyzback links/a . All web hostings are secured by carrier neutral Data Centers and are fully powered by redundant systems with backup generators. In addition to years of reputation for its secure and reliable benchmark for multiple backup of server hosting and 24/7 support for last-mile application, The benchmark of Webserver.com.my is loaded with 2 Gigabytes to 32 Gigabytes of RAM; and is networked together with CISCO Switches. This powerful setup provides the highest level of speed, redundancy and data protection availability.